Meeting Minutes - December
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FLORIDA KEYS MOSQUITO CONTROL DISTRICT
REGULAR BOARD MEETING DEC. 16, 2011
MARATHON, FLORIDA
The Board of Commissioners of the Florida Keys Mosquito Control District held a Regular Board Meeting on Friday, December 16, 2011 at 10:00 A.M. in their Marathon Headquarters, Marathon, Florida.
PRESENT WERE: Bill Shaw, Chairman; Jack Bridges, Vice-Chairman; Steve Smith, Secretary-Treasurer; Phil Goodman, Commissioner; Joan Lord-Papy, Commissioner, Michael Doyle, Executive Director; Brittany Nugent, Attorney.
EMPLOYEES PRESENT: Andrea Leal, Deputy Director; William Southcott, Comptroller; Mary Victores, Executive Assistant; Juliana Waldrop, Executive Assistant; Rochele Miller, Staff Assistant; Kenny Vail, Pilot/Mechanic; James Zdan, Director of Aircraft Maintenance; Jody Davis, Receptionist; David Niles, Vehicle Mechanic; Steve Bradshaw, Supervisor or Aerial Operations.
GUESTS PRESENT: Denise Rohrer, Howard Hubbard, Ryan McCarthy, Margaret Meavers.
ROLL CALL:
On roll call all Commissioners were present.
APPROVAL OF AGENDA:
A motion was made by Commissioner Lord-Papy and seconded by Commissioner Smith to approve the Agenda as presented. Following a roll call vote the motion carried unanimously.
ATTORNEY'S REPORT:
Attorney Brittany Nugent stated it is not improper under circumstances for a current Commissioner and announced candidate for Commissioner to donate a sum of money to the District for a Christmas party. Accepting the donation will not alter the independent partiality of any district official.
The Election Code states as follows:
1. It is not improper to donate money as long as the public candidate voluntarily makes a donation and does possess specific intent and bad purpose to use his or her official authority or influence for the purpose of interfering with an election or nomination office or coercing or influencing another person's vote or effecting the result there of.
2. Specific intent or bad purpose to directly or indirectly attempt to influence deceit or deter any elector in voting or interfere with him or her for free exercise of the elector's right to vote at any election.
3. Possesses specific intent and bad purpose to directly or indirectly give or promise anything of value to another attending there by to buy that person's or another's vote or to corruptly influence that person or another in casting his or her vote.
It is acceptable for the law firm to donate moneys to the Christmas party as long as the donation is not connected to pending or contemplated litigation. The acceptance of the donation will not alter the independent authority partiality of the interested official.
The Assistant State Attorney Manny Madruga has reviewed these findings and agrees with all of the content and they would not take an issue with it.
DIRECTOR'S REPORT:
NEW AUDIO EQUIPMENT:
Director Michael Doyle announced that we are using a new recording system that is very sensitive and can pick up any conversation in the room including the audience. We are working on switching to this system entirely by the January Board Meeting and it is our intention to put the recordings on the website soon after each meeting so the public can select agenda items from the meetings that they are interested in and listen to short segments of any one of these Commissioners Meetings.
COMMISSIONER EMAILS:
When commissioners are emailed from the public to their personal email account and respond to the public email from their personal email account, cc (courtesy copy) your official FKMC email account so in case of any request we will have a record of all business related emails on our server.
WEBSITE UPDATE:
We are revamping the Service Request forms on our website to make them more user friendly. This should be completed by mid January. We are reviewing click counts to see what pages the public are most interested in and are rearranging the front page of the website to assure that these pages are easily accessible. The sterile male link is now on the homepage. We are making maps to show were an adulticide spraying has occurred, can occur and cannot occur.
WHITE FLY CONTROL:
We have been asked for the use of our helicopter to treat for White Fly control. Using a helicopter is not effective for White Fly control. Comments are as follows:
Commissioner Bridges suggested placing something on the web that addresses the fact that Mosquito Control does not create the White Flies by killing its natural predators.
Deputy Director Andrea Leal stated that Coleen Fitzsimmons is currently working on a page for our web about White Flies.
Director Michael Doyle stated that where the White Flies are the worst in Key West there is almost no adult mosquito control that would affect them. In Key West the primary treatment is larviciding in water and those larvicides do not affect the White Fly problem at all. Also, Mosquito Control employees will be attending training on White Flies to inform the public of Mosquito Control's role of what we can and cannot do about them.
MODIFIED MALE RELEASE:
Director Michael Doyle stated we are still waiting for regulatory approvals for the Sterile Male release. It looks like the permit will fit under some of the State of Florida's existing permits.
WEEKEND DISPATCH SCHEDULE:
Director Michael Doyle stated there will no longer be a staff person working from 8:00 A.M. to 5:00 P.M. on the weekends.
TRIP TO CLARKE AND VALENT INF CHICAGO:
Director Michael Doyle gave a summary of Commissioner Goodman's and his trip to Chicago to visit two of FKMC's major suppliers of abatement materials.
EMPLOYEE MANUAL:
A motion was made by Commissioner Smith and seconded by Commissioner Bridges to accept the Employee Manual as is with a list of pending item changes. Following the roll call vote the motion carried unanimously.
ADMINISTRATIVE SERVICES AGREEMENT:
A motion was made by Commissioner Smith and seconded by Commissioner Lord-Papy to approve the Administrative Services Agreement for Run-Out Claims with FHA-TPA to handle run out claims due to switching health administrators to CIGNA as presented. Following the roll call vote the motion carried unanimously.
REISSUANCE OF FY 2009-2010 FINANCIAL STATEMENTS:
A motion was made by Commissioner Smith and seconded by Commissioner Lord-Papy to approve the Reissuance of Financial Statements for FY 2009-2010 due to OPEB presentation in financial statements per Auditor General review as presented by William Southcott, Comptroller and Denise Rohrer, CPA. Following the roll call vote the motion carried unanimously.
BID FOR GEARBOX:
James Zdan, Director of Aircraft Maintenance gave a brief summary of the bid results for the replacement of the rear housing of the propeller reduction gearbox on 770 FK.
A motion was made by Commissioner Lord-Papy and seconded by Commissioner Goodman to accept the Bid No. 2011-06, Replacement of the rear housing of propeller reduction gearbox as presented. Following the roll call vote the motion carried unanimously.
SURPLUS VEHICLE BID:
William Southcott, Comptroller gave a summary on the results of Bid No. 2011-07, Surplus Vehicles. He proposed to accept the bids on 2 SUV's, allow staff to trade in the remainder of the vehicles toward a new vehicle if possible and dispose of any rejected or unbid vehicles at the discretion of the Executive Director.
A motion was made by Commissioner Smith and seconded by Commissioner Lord-Papy to accept Bid No. 2011-07, Surplus Vehicles and let staff dispose of the remainder as presented by William Southcott, Comptroller. Following the roll call vote the motion carried unanimously.
DISTRICT FINANCES:
A motion was made by Commissioner Lord-Papy and seconded by Commissioner Bridges to approve the following:
Budget Analysis through November 2011
District Finances through the date of the meeting.
Cash Disbursements approved for payment, subject to the verification of the Secretary-Treasurer, as well as Commissioners expenses to the next board meeting.
Following the roll call vote the motion carried unanimously.
CLOSED ATTORNEY/CLIENT SESSION
MIKE SPOTO SETTLEMENT:
A motion was made by Commissioner Smith and seconded by Commissioner Lord-Papy to accept the proposal regarding the settlement of $25,000 to Michael Spoto as presented. A discussion ensued among Commissioners regarding their reasons for their votes. Following a roll call vote the motion was carried as follows: 4 votes Yes and 1 vote No, Chairman Shaw dissented.
FOR THE GOOD OF THE ORDER
DODD SHORT COURSE:
Commissioner Smith for the good of the order gave a detailed description of the activities and items that will be discussed during Tallahassee Days, January 24th and 25th and of the DODD Short Courses beginning January 30th.
2012 MEETING DATES:
Mary Victores recommended that the commissioners review the 2012 Meeting Dates and approve them at the January Board Meeting.
OPEB WORKSHOP:
Commissioner Goodman inquired as to where we are on the OPEB workshop for January and it was decided to put the workshop off until February.
ADJOURNMENT:
There being no further business to come before the Board a motion was made by Commissioner Smith and seconded by General Consensus to adjourn the meeting. The meeting adjourned.
Respectfully submitted,
_______________________________
Michael S. Doyle
Director
Board of Commissioner
Florida Keys Mosquito Control District
_______________________________
Bill Shaw, Chairman
_______________________________
Steve Smith, Secretary-Treasurer
For more specific information or detail of meeting, please refer to the digital recording of the meeting.